Monday, July 25, 2011
Electronic records must be kept for seven years. The electronic records to be kept include all audit records, audit reviews, and even emails related to the audit. Electronic log files that record changes made to digital records must also be kept for seven years, since these files show who may have altered databases containing information that was audited. Paper documents must also be kept for at least seven years. Locking cabinets can provide secure place to store this information.
THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
"It is imperative to protect students’ privacy to avoid discrimination, identity theft or other malicious and damaging criminal acts. All education data holders must act responsibly and be held accountable for safeguarding students’ personally identifiable information – from practitioners of early learning to those developing systems across the education continuum (P‐20) and from schools to their contractors." - Dept. of Education