Monday, July 25, 2011

You don't have to be subject to HIPPA, FERPA and Sarbanes Oxely to have the need to secure your client's documents and records securely.  It's good business not to put your clients at risk for identity fraud but also to have them know all their personal data is being stored under lock. Being secure means you care.

HIPAA RECORDS STORAGE

Ensure compliance under HIPAA guidelines and to protect patients’ rights on a daily basis.  HIPAA guidelines require that all records be stored in a secure environment with limited access. For day-to-day records, a locked filing cabinet will satisfy HIPPA guidelines.

SARBANES OXLEY DOCUMENTS

Electronic records must be kept for seven years. The electronic records to be kept include all audit records, audit reviews, and even emails related to the audit. Electronic log files that record changes made to digital records must also be kept for seven years, since these files show who may have altered databases containing information that was audited. Paper documents must also be kept for at least seven years. Locking cabinets can provide secure place to store this information.

THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

"It is imperative to protect students’ privacy to avoid discrimination, identity theft or other malicious and damaging criminal acts. All education data holders must act responsibly and be held accountable for safeguarding students’ personally identifiable information – from practitioners of early learning to those developing systems across the education continuum (P‐20) and from schools to their contractors." - Dept. of Education